Recruitment Assistant (HR Administration)

Positive Employment is currently recruiting for a Recruitment Assistant for our client, a local government organisation based in Southampton.

The successful post holder will be working as part of a fast paced team they will be responsible for administration support throughout the recruitment and on boarding process.

This role is a temporary contract with an initial period of 3 months, with the possibility to extend. This role hybrid working 1-2 days in office per week. Whilst training additional office days maybe required.

Duties and Responsibilities but not limited to:

• Deliver a comprehensive customer-focused recruitment service including the use of an e-recruitment platform.
• Process payroll input for new starters
• Handle all recruitment queries from recruiting managers and ensure they have the information they need in a timely and accurate manner.
• To support the recruitment and selection process for schools or other such partner agencies.
• To support recruiting managers with the preparation of recruitment documentation including adverts and candidate packs.
• To ensure the recruitment process meets its deadlines and complies with all relevant statutory requirements and policy and practice.
• To handle all recruitment queries from candidates in a professional and timely manner.
• To record and maintain all relevant documentation and records related to recruitment activity.
• To provide Management Information on activity/trends on all recruitment.
• To provide a list of internal vacancies to any redeployees on a weekly basis.
• To manage all pre-employment checks.
• To process all new starter documentation in time for payroll input.
• To ensure all new starters are provided with the information they need for their first day.
• To keep up to date vacancy information and to update agencies, job sites and internet sites as required.
• To support assessment activity as part of recruitment processes.
• To liaise with resourcing partners and other agencies and organisations to ensure an effective recruitment process, including briefing agencies and agreeing adverts and campaigns.
• To provide general support to HR &OD projects and casework activity.

Personal Requirements:

• Previous recruitment experience is preferred whether this be as part of a broader HR role, in-house recruitment function or agency.
• Strong administration, organisation and communication skills are a must.
• GCSE English language and Maths – Grade 4 or above
• Certificate in HR Admin or equivalent work experience (recruitment activity/administration in dealing with customers).
• To understand the importance of pre- employment checks supported by practical experience.
• Experience of delivering an excellent customer service in a high volume environment (recruitment experience would be an advantage).
• Understanding of recruitment and selection processes/business administration and good practice in a large organisation.
• A high level of attention to detail and ability to meet multiple recruitment/ payroll deadlines.
• Understanding of the application of statutory legislation related to recruitment.
• Experience of using e- Systems and experience of using social media and internet platforms for recruitment or similar activity.
• Experience of providing telephone and email support to recruiting managers.
• An understanding of equality issues in the workplace.
• Have experience of using e Systems to run basic management reports is Desirable.
• Have experience of providing face to face support to both in- house managers and those of our partners (ie schools) is Desirable.

Working Hours: 5 days per week / Monday – Friday

Pay: £18.85 per hr

Please note this role is within the scope of IR35.