5 Nov 2015
NOTE: This job listing has expired and may no longer be relevant!
Temporary Finance Officer (Temporary Position)
1 Purpose of Post
1.1 To maintain the corporate commercial rent accounting system ensuring
Financial integrity, accuracy of data and timely billing of charges due to the Corporation.
2 Main Duties & Responsibilities
2.1 Analyse legal documents including leases, licences, committee reports and other documentation to extract the financial information to set up the necessary commercial rent accounts for invoicing purposes.
2.2 Monitor and manage the integrity of the property data and update records as appropriate.
2.3 Calculate the pro-rata amounts due on completion and prepare completion statements for both Commercial/Barbican for new leases and other associated sales.
2.4 Monitor and code as appropriate CHAPS payments received.
2.5 Carry out validation and reconciliation checks on rent accounts to verify accuracy of accounts.
2.6 Assist with the weekly analysis of the Suspense Account and arrange transfer of payments to correct location.
2.7 Prepare and instigate weekly, monthly and quarterly billing runs and validate output as required.
2.8 Validate and calculate various charges for invoicing.
2.9 Liaise with City Surveyor, Chamberlains and other internal OPN related clients to deal with queries.
2.10 Request reports from OPN when required.
2.11 Liaise with external clients, government agencies, solicitors as required.
2.12 Assist with OPN system updates and other process changes.
2.13 Liaise with the Chamberlain’s staff e.g. RCG, on income and CBIS related accounts payable, accounts receivable, income and banking issues.
2.14 Code invoices for payment as required.
2.15 Monitor outstanding debts and draft quarterly committee reports.
2.16 Assist with the preparation of the Local Risk Budget estimates.
2.17 Assist with budgetary control and run CIBIS reports as required.
2.18 Assist with end of year close down procedures by the target dates set by the Chamberlain
3.1 Build and maintain effective working relationships with colleagues within the C&CS and other departments.
3.3 Contribute to OPN workshops as required.
4.1 Act as part of a support services team with a flexible and pro-active approach to support other areas of the office as required and, maintain good internal and external relations.
4.2 Keep up to date with financial and procurement policies and procedures.
4.3 Maintain competencies to use corporate and departmental computer systems effectively.
4.4 Keep up to date with office skills e.g. MS Office etc. and actively participate in learning and development.
5.1 Undertake any other duties, or to transfer to any other post within the Department which is appropriate to your grade, qualifications or experience as allocated by the Comptroller and City Solicitor, Assistant City Solicitors or the Business Manager.
5.2 To maintain good relations with all clients, to observe the Corporation’s Equal Opportunities Policy in all respects, and to comply with practice management and quality standards.
5.3 Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties.
Please find below the key skills, experience and core behaviours required to undertake this post.
Technical Skills / Professional Qualifications / Relevant Education & Training
Finance Qualification e.g. Accounting Technician – Desirable
A Level Maths – Desirable
GCSE Maths and English – Essential
ECDL – Desirable or evidence of advanced skills
Experience Essential Desirable
Financial accounting X
Commercial rent accounting X
Accounts payable/receivable experience X
Banking and reconciliation experience X
Corporate accounting systems X
Designing and creating spreadsheets X
Contributing to working parties X
Data input – financial and text based X
Designing and creating forms and documents (in Word X
Good records management X
Other Relevant Information eg. working hours or desirables (only if applicable)
Skills Essential Desirable
Good written skills X
Excellent communication skills X
Ability to meet deadlines, and work well under pressure X
Excellent organisation skills X
Ability to prioritise work X
Flexible and ‘can do’ approach to work X
Ability to identify innovative opportunities X
Analytical and problem solving skills X
Good keyboard skills X
Planning and Organising… Managing time, competing priorities and resources in a structured way.
Postholder will be pro-active in planning and organising daily workload to ensure that income is billed in a timely fashion.
Analysis and Problem Solving… Analysing information logically, drawing on one’s knowledge and experience base and calling on other references and resources as necessary to generate appropriate and/or creative solutions.
Postholder will apply a meticulous approach to work to ensure accurate interpretation of legal terms, data integrity and data input.
Postholder will contribute to the upgrading of systems to ensure they are effective.
Communication and Influence… Presenting information and arguments verbally or in writing to improve understanding, influence outcomes and foster engagement and support.
Postholder will develop a clear understanding of financial systems and procedures and talk authoratively on commercial rent accounting matters.
Accountability… Being responsible for one’s own actions, seeing things through, doing what we say we will.
Postholder will demonstrate rent accounting experience take responsibility for organising day to day work and ensuring that accounts are raised and maintained in an accurate and timely fashion.
Drive and Perseverance… Maintaining a high degree of motivation and commitment to producing work of the highest possible standard at CoL, finishing what we start even in the face of challenging obstacles.
Postholder will have a clear understanding of the priorities to maintaining commercial rent accounts and other financial procedures.
Postholder will work flexibly, methodically, accurately and consistently to ensure billing deadlines and other activities are compliant with financial procedures.